Publications:

Managing Historical Records
Publications on the care and use of historical records and funding sources for archival programs. Certain publications were developed for local governments, other publications for the Documentary Heritage Program (DHP).

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#31	Local Government Records Useful in Family History Research Describes local government record series that are valuable for genealogical research. 2002  (5 pages)  PDF (Portable Document Format) HTML (Accessible Version)
#36	Intrinsic Value of Local Government Archival Records Explains the characteristics that give records intrinsic value. This publication is available in paper format only. 2002  (4 pages)
#40	Fundamentals of Managing Local Government Archival Records Provides an overview of archival principles and suggests core archival activities that local governments may undertake. 1995  (21 pages)  HTML (Accessible Version)
#50	Appraisal of Local Government Records for Historical Value Gives local officials a general understanding of how to identify, evaluate, and select records that have ongoing historical value. 1996  (45 pages)
#53	State, Federal and Private Sources of Funding for Archives, Historical Societies, Libraries and Other Not-for-Profit Organizations Provides information on state, federal and private sources including kinds of projects, application deadlines, and contact information.     PDF (Portable Document Format) HTML (Accessible Version)
#54	Archives Week Action Guide Suggests ideas for Archives week activities and provides helpful guidance about how to increase media coverage of Archives Week events. 2011  (72 pages)  PDF (Portable Document Format)
#56	Selected Bibliography on Historical Records Administration Provides a basic list of publications on the acquisition, care, use, and administration of archives and manuscripts. 2000  (17 pages)
#59	Archival Needs Assessment Guidelines and Template Provides a framework for the assessment of and planning for an archival program. 2001  (20 pages)  PDF (Portable Document Format) HTML (Accessible Version)
#60	Criteria for Selecting Records for Conservation Treatment Outlines a series of questions to ask to determine whether or not conservation is an appropriate preservation option. Email ARCHPUBS@mail.nysed.gov for an electronic copy of this publication. 2001  (8 pages)
#67	A Guide to Documenting Latino/Hispanic History & Culture in New York State Explains how to document latino/hispanic communities. Suggests documentation priorities and provides examples of projects.   (36 pages)  PDF (Portable Document Format) HTML (Accessible Version)
#69	A Strategic Plan for Documenting Mental Health in New York State Explains how to document mental health. Defines scope of plan, outlines documentation priorities, and suggests where to look for records relating to mental health. 2001  (17 pages)  PDF (Portable Document Format) HTML (Accessible Version)
#73	A Guide to Documenting Environmental Affairs in New York State Explains how to document environmental affairs. Suggests documentation priorities and provides examples of projects.   (41 pages)  PDF (Portable Document Format) HTML (Accessible Version)
#74	A Manual for Documentation Planning in New York State Presents a method for planning the documentation of important topics in New York history on a statewide or regional basis. Available via e-mail or on CD from ARCHPUBS@mail.nysed.gov.   (34 pages)
#75	New York Documentation Topics Framework A comprehensive and suggestive list for organizing the range of possible topics to document in New York history and culture. The subtopics and examples suggest the scope of the topics but are not meant to be exhaustive. Available via e-mail or on CD from ARCHPUBS@mail.nysed.gov.   (6 pages)
#79	Documentation Basics: A Guide to Planning and Managing Documentation Projects Documentation is the process of locating, identifying, and acquiring unique, historical records that are not yet in a historical records repository. 2003  (81 pages)  PDF (Portable Document Format) HTML (Accessible Version)
#81	Historical Records and the Local Government Historian Suggests ways that local government historians can use their specialized knowledge and interests to encourage and support records management and historical records programs that are adequate to the needs of local governments and their constituents. 2004  (10 pages)  PDF (Portable Document Format) HTML (Accessible Version)
OTR26	Documentary Heritage Program Grant Application and Materials Provides instruction to not-for-profits on how to apply for a Documentary Heritage Program (DHP) grant. Includes the necessary forms and resource materials. 2012  (34 pages)  PDF (Portable Document Format)
SP02	Guidelines for Arrangement and Description of Archives and Manuscripts: A Manual for Historical Records Programs in New York State Provides basic instructions on describing archival and manuscripts materials at a collective level. This publication is available in paper format only. 1995  (35 pages)
SP03	Archives and You: The Benefits of Historical Records Discusses the value of historical records, where they can be found, how they can be used, and how to care for them. This publication is available in paper format only. 1990  (12 pages)
SP04	Strengthening New York's Historical Records Programs: A Self-Study Guide Provides basic reference information for the administration of historical records programs and a workbook to conduct an institutional self-evaluation. The final result of using this guide can be a written repository mission statement, general improved practices in handling historical records, or a long-range plan for the management of the institution's historical records. Available as a PDF via e-mail or on CD. Write to < ARCHPUBS@mail.nysed.gov >. 1989  (192 pages)
SP05	Basic Elements of Historical Records Programs Provides the basic administrative and operational elements that historical records programs should develop and maintain in order to effectively manage the archival records in their care.
SP12	Statewide Access to Historical Records in New York State, 1995 Contains summaries of conference discussions and a strategic plan for pursuing developments in statewide access to historical records. This publication is available in paper format only. 1995  (26 pages)