Research

New York State Department of Civil Service State and Local Government Civil Service Employee History Cards

Held by the New York State Archives


Overview of the Records

Repository:

New York State Archives

New York State Education Department

Cultural Education Center

Albany, NY 12230

Summary:
Typical cards contains employee name, home address, state or local government agency, civil service job title, dates of appointment (including promotions and transfers), salary or wages, and date of leaving employment (giving date of death only if the employee died in service). The vast majority of the cards are for state employees, but cards for local government employees are also present starting in the 1930s.
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Quantity:
259.3 cubic feet
Inclusive Dates:
approximately 1894-1954
Series Number:
15029

Arrangement

Arranged alphabetically by employee name in two sub-series: older cards (1940s and earlier) are 3 x 5 inches; newer cards (1940s and later) are 4 x 6 inches.

Scope and Content Note

Typical cards contains employee name, home address, state or local government agency, civil service job title, dates of appointment (including promotions and transfers), salary or wages, and date of leaving employment (giving date of death only if the employee died in service). The vast majority of the cards are for state employees, but cards for local government employees are also present starting in the 1930s.

Use of Records

Access Restrictions

There are no restrictions regarding access to or use of the material.

Custodial History

The Department of Civil Service used these cards to record information about New York State and local government civil service employees. After Civil Service created the cards, they were sent to the Office of the State Comptroller (OSC) for verification of pension information. OSC retained the cards and then returned the cards for deceased employees to Civil Service. Cards for employees who retired and died circa 1950s and before are held by the State Archives; for later years, they are held by Civil Service.

Other Descriptive Data

The Department of Civil Service used these cards to record information about New York State employees. After Civil Service created the cards, they were sent to the Office of the State Comptroller (OSC) for verification of pension information. OSC held onto the cards until the employee died, and then returned the deceased employee cards to Civil Service. Cards for employees who retired and died circa 1950s and before are held by the State Archives; for later years, they are held by Civil Service.

Access Terms

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