Research

New York State Office of Mental Health Medical Records Office Patient Case Files Master Negative Microfilm

Held by the New York State Archives


Overview of the Records

Repository:

New York State Archives

New York State Education Department

Cultural Education Center

Albany, NY 12230

Summary:
Series consists of microfilm of patient case files maintained by the State's mental health facilities. A typical file may contain admission/commitment papers, legal documents, psychiatric evaluations, patient case summaries, correspondence, medical notes/observations, and discharge related documents.
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Quantity:
3.25 cubic feet (311 microfilm reels)
Inclusive Dates:
1998-2001
Series Number:
19349

Administrative History

Patient case files prior to 1899 were maintained in folio sized registers that usually contained two pages of summary information for each patient. Beginning in 1899, patient case records were maintained in individual folders. From 1900 through the early 1940s case files are fairly consistent in regards to their average size and types of documents they contain. However, the nature of files changed in the late 1940s as medical and psychiatric examination and evaluation techniques became more sophisticated and resulted in greater documentation. The files also experience another change in the 1970s and 1980s with even greater proliferation of medical and psychiatric documentation. In addition, there is more documentation concerning fiscal aspects of the patient's care.

Scope and Content Note

Series consists of 16mm silver halide negative microfilm of original patient case files (1998-2001) maintained by thirty-three mental health facilities. A typical file contains admission/commitment papers, various legal documents, psychiatric evaluations, patient case summaries, correspondence, medical notes/observations, and discharge related documents. Modern case files, depending on the length of an individual's association with the Office of Mental Health, may contain between fifty to several hundred documents.

Use of Records

Access Restrictions

Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.

Alternate Formats Available

Microfilm: 311 reels; 16 mm.

Location of Original MaterialOriginals held by agency.

Access Terms

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