Research

Patient admission lists

Held by the New York State Archives


Overview of the Records

Repository:

New York State Archives

New York State Education Department

Cultural Education Center

Albany, NY 12230

Summary:
The series consists of patient admission lists from mental health institutions. Lists show patients admitted to the facility; date admitted; name; birth date; age; citizenship status; town of residence; legal status; and the name and mailing address of a legally liable relative or guardian. Records are restricted. Access may be permitted upon application.
Creator:
Title:
Quantity:
74 cu. ft. (447 volumes)
Inclusive Dates:
1908-1974
Series Number:
20200

Arrangement

Chronological by year, then by facility.

Administrative History

Prior to 1978, the Department of Mental Hygiene was responsible for various services to both the mentally disabled and the mentally ill, and for treatment oversight. In the furtherance of its mandated responsibilities, it received patient admission lists from public and private treatment facilities throughout New York State.

When the department split into the Office of Mental Health (OMH) and the Office of Mental Retardation and Developmental Disabilities (OMRDD), staff separated the admission lists into two groups: those from facilities under OMRDD jurisdiction (including facilities that were of a type that would have come under OMRDD jurisdiction had it existed prior to 1978); and those that were, or would have been, under the jurisdiction of OMH.

Scope and Content Note

The series consists of patient admission lists from those institutions that were of a type that would have come under the jurisdiction of OMH had it existed in the period 1908-1974. The lists are bound into 447 volumes, arranged chronologically by year. For the period 1946-1974 separate volumes were used for private and for public facilities; in other years, the lists from both types of facilities are combined into single volumes.

The informational content of the lists varies slightly over the years. Most commonly, lists show patients admitted to the facility during the designated time period; date admitted; name; birth date; age; citizenship status; town of residence; legal status (certified, voluntary, criminal order, etc.); and the name and mailing address of a legally liable relative or guardian. Lists include a department-assigned identification number. Some of the categories are omitted (or left blank) at times.

Use of Records

Access Restrictions

Restricted by Mental Hygiene Law Sect. 33.13.Access may be permitted in certain circumstances upon application to and approval by the State Archives.

Related Information

Related Materials

Series 20279, Patient admission, discharge, and parole registers, contain similar records.

Other finding aids

Container list.

Access Terms

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