New York State Office of Mental Health Patient Admission, Discharge, and Parole Registers
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Overview of the Records
Repository:
New York State Archives
New York State Education Department
Cultural Education Center
Albany, NY 12230
Summary:
These registers were created by mental health facilities to document patient admissions and discharges. The registers typically
provide patient name, nativity, date of admission or discharge, date of birth, chronological number, race, and religion. Other
information varies but occasionally includes occupation, education, names and addresses of relatives, legal and civil status,
and comments.
Creator:
Title:
Office of Mental Health patient admission, discharge, and parole registers
Quantity:
Quantity:
Inclusive Dates:
1876-1996
Series Number:
20279
Sponsor:
Text
Arrangement
20279-00: Arranged by creating institution.
20279-01: Arranged in four subseries. Subseries 1, Admissions and discharges, 1877-1956, 6 volumes; Subseries 2, Admissions,
1891-1977, 19 volumes; Subseries 3, Admissions by county, 1876-1936, 6 volumes; Subseries 4, Discharges and paroles, 1886-1954,
11 volumes.
20279-23: Roughly chronological.
Scope and Content Note
These registers were created by mental health facilities to document patient admissions and discharges. The registers typically
provide patient name, nativity, date of admission or discharge, date of birth, chronological number, race, and religion. Other
information varies but occasionally includes occupation, education, names and addresses of relatives, legal and civil status,
and comments.
20279-00: Institutions documented by this accretion include Kings Park Psychiatric Center, Pilgrim Psychiatric Center, Central
Islip Psychiatric Center, Suffolk Psychiatric Center, Hoch Psychiatric Center, and Northeast Nassau Psychiatric Center.
20279-01: This accretion consists of registers created by the staff of Middletown State Homeopathic Hospital (later Middletown
State Hospital) for the purpose of officially admitting, discharging, and paroling patients. Information, which varies according
to both format and date, is recorded in columns. Subseries 1, 2, and 4 are chronological; subseries 3 is arranged first by
county, then by date.
Subseries 1, Admissions. Information in the registers includes the following: discharges are recorded on the recto, admissions
on the verso; patient name; date; consecutive admission or discharge number for the year; if discharged patient convalescent
status or deceased. Volumes of shorter date span seem to have been used for working copies; some information is replicated
in volumes in subseries 2. Volume 6 (1948-1956) includes ward numbers and admitting doctor's name.
Subseries 2, Admissions. This subseries contains information relating solely to patient admissions. Recorded information includes
name, date, residence (town, city, or county), transfer status and transferring institution, admission status (public, private,
indigent, or criminal). Later volumes include case number, consecutive number for the year, case book volume page number,
and date of certification. From 1913 volumes are in typescript, some registers summarize admissions by week.
Subseries 3, Admission by county. These registers are indexed by county at the front. Information includes name, residence,
date of admission, correspondent, number from county, case number, duration of condition before commitment, time of leaving
asylum, convalescent status at time of discharge. County patients appear on the upper half of pages, private patients appear
on the lower half of pages.
Subseries 4, Discharges and paroles. Information contained in these registers includes name, date, condition, and case or
identification number. Deaths are often noted separately. Following 1913, information in typescript is frequently accompanied
by typed reports from physicians attached to the reverse of the page.
20279-23: This accretion contains admission, discharge, and death registers for Hudson River Psychiatric Center.
Related Material
20200Series 20200 Patient Admission Lists consists of similar records and may duplicate information contained in this series.
Other Finding Aids
Available at Repository
Volume lists are available at the repository.
Acquisition Information
This series was transferred under RDA 20279.
Access Restrictions
Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is
permitted under certain conditions upon approval by the Office of Mental Health.
Access Terms
Corporate Name(s):
Geographic Name(s):
Subject(s):
Genre(s):
Function(s):
Detailed Description
Dates |
Contents |
Box |
Accretion: 20279-23 |
1890 October - 1902 September |
Admission of Men Volume |
1 |
1890 October - 1902 September |
Admission of Women Volume |
2 |
1902 October - 1912 September |
Admission of Men Volume |
3 |
1902 October - 1912 September |
Admission of Women Volume |
4 |
1912 October - 1921 October |
Admission of Women Volume |
5 |
1922 April - 1930 June |
Admission of Men Volume |
6 |
1939 July - 1947 November |
Admission of Men Volume |
7 |
1947 December - 1954 September |
Admission of Men Volume |
8 |
1939 November - 1947 October |
Admission of Women Volume |
9 |
1947 November - 1954 September |
Admission of Women Volume |
10 |
1890 October - 1902 September |
Discharge of Women Volume |
11 |
1902 October - 1913 September |
Discharge of Women Volume |
12 |
1913 October - 1923 June |
Discharge of Women Volume |
13 |
1932 March - 1941 September |
Discharge of Women Volume |
14 |
1941 October - 1951 March |
Discharge of Women Volume |
15 |
1951 April - 1956 March |
Discharge of Women Volume |
16 |
1902 October - 1913 September |
Discharge of Men Volume |
17 |
1913 October - 1923 June |
Discharge of Men Volume |
18 |
1923 July - 1932 February |
Discharge of Men Volume |
19 |
1932 March - 1941 April |
Discharge of Men Volume |
20 |
1941 May - 1949 July |
Discharge of Men Volume |
21 |
1949 August - 1956 March |
Discharge of Men Volume |
22 |
1956 April - 1959 October |
Discharge of Men and Women Volume |
23 |
1959 November - 1962 August |
Discharge Volume |
24 |
1962 September - 1965 April |
Discharge of Men and Women Volume |
25 |
1965 May - 1967 July |
Discharge of Men and Women Volume |
26 |
1967 August - 1970 March |
Discharge of Men and Women Volume |
27 |
1970 April - 1972 December |
Discharge of Men and Women Volume |
28 |
1973 January - 1976 May |
Discharge of Men and Women Volume |
29 |
1976 July - 1980 March |
Discharge of Men and Women Volume |
30 |
1976 June - 1980 March |
Discharge of Men and Women Volume |
31 |