Research

New York State Governor Alphabetic Card Index to Governors' Correspondence Files

Held by the New York State Archives


Overview of the Records

Repository:

New York State Archives

New York State Education Department

Cultural Education Center

Albany, NY 12230

Summary:
Staff of the Governor's office maintained this index to facilitate access to governors' correspondence files. The series indexes portions of three series: 1) Appointment Correspondence Files (series A0612), indexing files from 1907-1928; 2) Central Subject and Correspondence Files (series 13682), indexing files of Governor Alfred E. Smith; and 3) Investigation Case Files of Charges and Complaints Against Public Officials and Agencies (series A0531), indexing case files from about 1907-1920.
Creator:
Title:
Quantity:
34.8 cubic feet
Inclusive Dates:
1907-1958
Series Number:
A3218

Arrangement

A3218-78: Alphabetical by subject or name.

A3218-07: Alphabetical by last name of addressee.

Scope and Content Note

Staff of the Governor's office maintained this index to facilitate access to governors' correspondence files.

The series indexes portions of three series: 1) Appointment Correspondence Files (series A0612), indexing files of governors Charles Evans Hughes (1907-1910), Horace White (1910), John A. Dix (1911-1912), Martin H. Glynn (1913-1914), Charles S. Whitman (1915-1918), and Nathan L. Miller (1921-1922); 2) Central Subject and Correspondence Files (series 13682), indexing files of Governor Alfred E. Smith (1919-1920, 1923-1928); and 3) Investigation Case Files of Charges and Complaints Against Public Officials and Agencies (series A0531), indexing case files from about 1907-1920.

Each index card provides: name of the correspondent and/or the subject of the correspondence; name of the governor and/or the years of his administration; and file code number of the file in which the indexed item is located.

A3218-07: This accretion consists of carbon copies of letters sent from Governor Averell Harriman's office, which served as a name index to his subject and correspondence files (series 13682). Each file is arranged alphabetically by the last name of the addressee. Some of the names of note include Dwight Eisenhower, Harry Truman, Eleanor Roosevelt, Mahatma Gandhi, and Nelson Rockefeller.

Use of Records

Access Restrictions

There are no restrictions regarding access to or use of this material.

Related Information

Related Materials

Series A0540 Alphabetic Card Index to Governors' Appointment Correspondence Files and Other Matters, also indexes portions of series A0612, Appointment Correspondence Files, but apparently does not duplicate information in this series

Series A0531 Investigation case files of charges and complaints against public officials and agencies, contains charges and complaints from 1907-1920 indexed by several sets of cards in box 46 of this series

Series Accretion 13682-07 Central subject and correspondence files (Harriman), contains related records.

Other finding aids

Container lists.

Custodial History

A3218-07: This accretion was transferred to Syracuse University in 1959 by Governor Harriman, and was later transferred to the New York State Archives in 2006. It was accessioned in November 2007.

Access Terms

Personal Name(s):
Corporate Name(s):
Geographic Name(s):
Subject(s):
Genre(s):
Function(s):