Research


University of the State of New York Board of Regents Secretary Convocations Files

Held by the New York State Archives


Overview of the Records

Repository:

New York State Archives

New York State Education Department

Cultural Education Center

Albany, NY 12230

Summary:
This series consists of files relating to the planning, arrangements, logistics and proceedings for convocations and special events of the University of the State of New York. Also included are stray consistuency correspondence. Events of note include commemoration of the two hundredth anniversary of the Board of Regents (1984), opening of the State Museum (1976), and 1977 convocation on cultural education.
Creator:
Title:
Quantity:
60 cubic feet of textual records and photographs, and four reel-to-reel audiotapes
Inclusive Dates:
1912-1984
Bulk Dates:
1954-1984
Series Number:
B0442
Sponsor:
This series’ description was enhanced as part of the States’ Impact on Federal Education Policy Project (SIFEPP), in February 2011. The New York Community Trust - Wallace Special Projects Fund provided funding for this project.

Arrangement

Intellectually arranged by date of convocation, then alphabetically by subject.

Administrative History

The first University Convocation was convened by the Regents in 1863. These meetings provided a forum for discussion of issues and trends within the State's educational establishment, and served as a celebration of accomplishments within the state education system. Convocations were initially held annually, then switched to a biennial schedule. The last documented convocation was held in 1984 to commemorate the 200th anniversary of the Board of Regents. Convocations typically included of sessions and discussions on specific education topics, often featuring speeches by authorities on the subjects. Then, a formal ceremony was held, featuring the recognition of new school superintendents, principals, and college and university presidents; as well as the awarding of honorary Regents’ degrees to dignitaries, educators, and scholars. Honorary degree recipients include Winston Churchill, historian John Hope Franklin, composer Howard Hanson, former Presidents Herbert Hoover and Harry S. Truman, Nobel Prize winner Rosalyn Sussman Yalow, and former governors Averell Harriman, Nelson Rockefeller, and Malcolm Wilson.

Scope and Content Note

This series consists of files relating to the planning and conduct of convocations of the University of the State of New York, from 1942 to 1984. Included are published proceedings, along with files used in their production. These files typically include programs, roll of academic procession, and instructions; press release of principal convocation address; schedule of symposium topics and participants; and correspondence on invitations to speakers and panelists, including contents of programs, and background materials. Also included are files on arrangements and logistics leading up to the convocations. These typically include press releases announcing programs and exhibitions; memoranda concerning participants and table seating for the convocation dinner; copies of invitations; address lists of attendees; memoranda on publicity; receiving line lists and stage layout; a small amount of documents on budgeting and expense reports; and letters of thanks to participants and workers. Photographs are scattered throughout the series.

A substantial portion of this accretion pertains to a series of monthly events accompanying the usual monthly meetings of the Regents, commemorating the two hundredth anniversary of the Board of Regents in 1984. Located in various New York municipalities, each event was organized around a specific sector of New York State society (e.g. business and innovation, cultural diversity, health and sports). An additional file documents the arrangements and proceedings marking the opening of the New York State Museum in 1976, which led to the focus on cultural education in the 1977 Convocation. Also found in the files, although apparently unrelated, are letters sent to the Board of Regents from citizens and education officials stating their opinions on various educational issues, organized by subject matter.

Use of Records

Access Restrictions

There are no restrictions regarding access to or use of the material.

Related Information

Related Materials

Series 17265 Board of Regents Meeting Files

Access Terms

Personal Name(s):
Corporate Name(s):
Geographic Name(s):
Subject(s):
Genre(s):

Detailed Description

Dates Contents Box Folder

Accretion: B0442-01
1954 April-1962 October 1954, 1958, 1960 and 1962 Convocations - Proceedings 1 1
1962 October-1966 September 1962 and 1966 Convocations - Proceedings 1 2
1970 September 1970 Convocation - Proceedings 1 3
1970 September-1977 October 1970, 1974, and 1977 Convocations - Proceedings 1 4
1977 October 1977 Convocation - Proceedings 1 5
1977 August-October 1977 Convocation - Proceedings drafts 1 6
1977 October 1977 Convocation - Chancellor Black's file (1 of 3) 1 7
1977 August-October 1977 Convocation - Chancellor Black's file (2 of 3) 1 8
1977 March-November 1977 Convocation - Chancellor Black's file (3 of 3) 1 9
1975 August-1976 July Opening of New York State Museum - July 1, 1976 1 10
1974 March-September 1974 Convocation - Proceedings materials (1 of 3) 1 11
1970 February-1977 August 1974 Convocation - Proceedings materials (2 of 3) 1 12
1974 September 1974 Convocation - Proceedings materials (3 of 3) 1 13
1970 March-October 1970 Convocation - Arrangements 1 14
1970 February-1971 July 1970 Convocation - Arrangements 1 15
1970 May-September 1970 Convocation - Inauguration of Ewald B. Nyquist 1 16
1970 September 1970 Convocation - Inauguration of Ewald B. Nyquist - Photographs 1 17
1960 February-1966 November 1966 Convocation - Miscellaneous 1 18
1974 September 1974 Convocation - Recording of James S. Coleman address (7 inch reel-to-reel audiotape) 1
1974 September 1974 Convocation - Recording of Kenneth E. Boulding address (7 inch reel-to-reel audiotape) 1
1974 September 1974 Convocation - Recording of PM ceremonies (7 inch reel-to-reel audiotape) 1
1974 September 1974 Convocation - Recording of William Schuman address (7 inch reel-to-reel audiotape) 1
1984 March-November Regents' Bicentennial - Commemorative resolutions 2 1
1984 November-December Regents' Bicentennial - Bicentennial celebration - Rochester, December 13-14, 1984 2 2
1984 May-November Regents' Bicentennial - Bicentennial event - “Health, Fitness and Sports,” Binghamton 2 3
1984 March-October Regents' Bicentennial - Bicentennial event, October 22-23, 1984 2 4
1984 July-September Regents' Bicentennial - Bicentennial event, September 19, 1984 2 5
1984 January-August Regents' Bicentennial - Bicentennial event, “Cultural Institutions” - Brooklyn, August 7, 1984 2 6
1984 March-July Regents' Bicentennial - Bicentennial event, “New York: Commitment to Disabled” - Albertson, July 18, 1984 2 7
1984 May-June Regents' Bicentennial - Bicentennial event, “Where Learning Never Ends” - Albany, June 21, 1984 2 8
1984 May 1984 Convocation - Regents' Bicentennial - Albany, May 25, 1984 2 9
1983 December-1984 March Regents' Bicentennial - Bicentennial event, St. Regis Reservation - Hogansburg, April 6, 1984 2 10
1984 April Regents' Bicentennial - Bicentennial event - White Plains, April 5, 1984 2 11
1983 September-1984 March Regents' Bicentennial - Bicentennial event and Regents Meeting - March 22-23, 1984 2 12
1983 August-1984 February Regents Bicentennial - Bicentennial event and Regents Meeting - Buffalo, February 22-24, 1984 (1 of 4) 2 13
1983 August-1984 February Regents Bicentennial - Bicentennial event and Regents Meeting - Buffalo, February 22-24, 1984 (2 of 4) 2 14
1983 August-1984 February Regents Bicentennial - Bicentennial event and Regents Meeting - Buffalo, February 22-24, 1984 (3 of 4) 2 15
1983 August-1984 February Regents Bicentennial - Bicentennial event and Regents Meeting - Buffalo, February 22-24, 1984 (4 of 4) 2 16
1984 February Regents Bicentennial - Bicentennial exhibit and reception - City College of CUNY, February 14, 1984 2 17
1983 December-1984 February Regents Bicentennial - Bicentennial event, “International exchange of information” - United Nations, New York, January 19, 1984 2 18
1984 May-June 1984 Convocation - Regents Meeting and Bicentennial Convocation - May 23-25, 1984 (1 of 3) 2 19
1984 May-June 1984 Convocation - Regents Meeting and Bicentennial Convocation - May 23-25, 1984 (2 of 3) 2 20
1984 May-June 1984 Convocation - Regents Meeting and Bicentennial Convocation - May 23-25, 1984 (3 of 3) 2 21
1983 September-1984 April Regents Bicentennial - General (1 of 7) 3 1
1983 December-1984 February Regents Bicentennial - General (2 of 7) 3 2
1983 November-1984 February Regents Bicentennial - General (3 of 7) 3 3
1983 September-October Regents Bicentennial - General (4 of 7) 3 4
1983 September Regents Bicentennial - General (5 of 7) 3 5
1983 July-September Regents Bicentennial - General (6 of 7) 3 6
1982 November-1983 August Regents Bicentennial - General (7 of 7) 3 7
1984 May 16 Regents Bicentennial - New York State Legislative Resolution 3 8
1984 Regents Bicentennial - Commemorative book, “New York: State of Learning 1784-1984” 3

Accretion: B0442-78
1958 April 25 1958 Convocation - Proceedings 1 1
1960 May 19 1960 Convocation - Proceedings 1 2
1962 October 26 1962 Convocation - Proceedings 1 3
1966 September 21 1966 Convocation - List of college and university Presidents who have taken office since 1962 1 4
1974 September 20 1974 Convocation - Program 1 5
1977 October 25-26 1977 Convocation - Program 1 6
1974 September 1974 Convocation - Working program - John G. Broughton 1 7
1974 September 1974 Convocation - Regents file 1 8
1974 September 1974 Convocation - Speeches (Stephen K. Bailey, Kenneth E. Boulding, James S. Coleman, John Hope Franklin, William Schuman) 1 9
1974 August-September 1974 Convocation - Invitations 1 10
1970 September 15 1970 Convocation - Program 1 11
1974 January-1975 September 1974 Convocation - Speakers and sessions 1 12
1970 June-1977 September 1974 Convocation - Final 1 13
1977 September 1977 Convocation - Legislative Invitations 1 14
1974 September 1974 Convocation - Citations 1 15
1972 September-1974 August 1974 Convocation - Arrangements 1 16
1974 May-November 1974 Convocation - Correspondence with speakers 1 17
1973 November-1974 February 1974 Convocation - Candidates 1 18
1974 August-September 1974 Convocation - Speeches 1 19
1977 October 1977 Convocation - Working program 1 20
1977 October 1977 Convocation - Citations for Malcolm Wilson, Nelson Rockefeller, and W. Averell Harriman 1 21
1974 September 1974 Convocation - Citations for James Coleman, Howard Schuman, Kenneth Boulding, and John Hope Franklin 1 22
1977 October 1977 Convocation - Miscellaneous 1 23
undated "Academic Heraldry" 1 24
1974 September-1977 April 1974 Convocation - Marshals 1 25
1977 October 1977 Convocation - Working program 1 26
1977 September 1977 Convocation - List of invitees 1 27
1977 April 1977 Convocation - Regents assignments 1 28
1977 April-October 1977 Convocation - Assignments 1 29
1960 Pamphlet - “Institutions of Higher Education in New York State” 1 30
1977 June-November 1977 Convocation - Miscellaneous 1 31
1977 1977 Convocation - Pamphlet, “Highlights of the Legislative Exhibit” 1 32
1960 May 1960 Convocation - List of college and university presidents who have taken office since 1958 1 33
1977 June-October 1977 Convocation - Miscellaneous 1 34
1977 February-May 1977 Convocation - Miscellaneous 1 35
1977 August 1977 Convocation - Working papers 1 36
1977 August-September 1977 Convocation - Dr. Hugh Flick 1 37
1977 September 1977 Convocation - SED Organizational Chart 1 38
1977 April-October 1977 Convocation - Miscellaneous 1 39
1977 July-October 1977 Convocation - Evaluation of graduate program in folklore at Cooperstown 1 40

Accretion: B0442-97
1942 October 16 1942 Convocation - Proceedings 1 1
1956 May 4 1956 Convocation - Proceedings 1 2
1974 September 20 1974 Convocation - Program 1 3
1942-1952 General arrangements - Program samples 1 4
1958-1970 General arrangements - Invitations, announcements, etc. 1 5
1954-1970 General arrangements 1 6
1970 September 1970 Convocation - Arrangements (1 of 3) 1 7
1970 April-August 1970 Convocation - Arrangements (2 of 3) 1 8
1969 December-1970 March 1970 Convocation - Arrangements (3 of 3) 1 9
1970 April-September 1970 Convocation - Arrangements (1 of 2) 1 10
1970 March-August 1970 Convocation - Arrangements (2 of 2) 1 11
1966 June-October 1966 Convocation - Proceedings 1 12
1960 February-1966 October 1966 Convocation - Arrangements 1 13
1960 February-1965 February 1965 Convocation - President Lyndon Johnson 1 14
1963 August-September 1964 Convocation (not held) 1 15
1960 May-1963 April 1962 Convocation - Arrangements 1 16
1962 October 1962 Convocation - Proceedings (1 of 1) 1 17
1962 October 1962 Convocation - Proceedings (2 of 2) 1 18
1966 August-September 1966 Convocation 1 19
1960 May-1962 October 1960 and 1962 Convocations - Proceedings 1 20
1960 April-May Northeastern States Convocation of Education, 1960 1 21
1960 February-August 1960 Convocation - Arrangements 1 22
1960 May 1960 Convocation - Proceedings 1 23
1959 April-July 175th Anniversary of the Board of Regents, 1959 1 24
1958 February-September 1958 Convocation - Proceedings 1 25
1958 April-May 1958 Convocation - Arrangements 1 26
1955 December-1956 May 1956 Convocation - Proceedings 1 27
1953 April-1954 April 1954 Convocation - Proceedings 1 28
1970 February Correspondence - Article XI, 3 1 29
1970 January Correspondence - Aid to Non-Public Schools 1 30
1969 November Correspondence - Certification of Counselors 1 31
1969 December Correspondence - Certification - Occupational subjects 1 32
1969 July-1970 February Correspondence - Complaints re: Department 1 33
1969 December Correspondence - CUNY open admissions 1 34
1970 January Correspondence – Professional education 1 35
1969 December Correspondence - State aid to non-public schools 1 36
1970 February Correspondence - Student financial aid 1 37
1969 August-1970 January Correspondence - Women's Talent Corps 1 38
1954 June 1954 Convocation - Arrangements 2 1
1953 December-1954 June 1954 Convocation - Arrangements 2 2
1954 January 1954 Convocation - Arrangements 2 3
1952 October 1952 Convocation - Arrangements 2 4
1912 October Education Building dedication, 1912 2 5