New York State Department of Civil Service Affirmative Action Plans and Monitoring Files B0545

New York State Department of Civil Service Affirmative Action Plans and Monitoring Files

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Overview of the Records

Repository:

New York State Archives
New York State Education Department
Cultural Education Center
Albany, NY 12230

Summary:

This series consists of: State Agency Affirmative Action Plans, outlining how the agency will increase employment opportunity for minorities, women and the disabled; DHR Monitoring Files which include correspondence and memoranda about the development, implementation, problems with and progress of affirmative action plans; and Merit System Affirmative Action Office and Monitoring Bureau Monitoring Files which includes 1980 DHR Progress Report to the Governor's Executive Committee on Affirmative Action, and Monitoring Bureau goals and procedures materials.

Creator:

New York (State). Department of Civil Service. Division of Affirmative Career Programs. Monitoring Bureau

Title:

Affirmative action plans and monitoring files

Quantity:

13 cubic feet

Inclusive Dates:

1976-1982

Series Number:

B0545

Arrangement

Organized into three subseries: 1. State Agency Affirmative Action Plans, 1976-1980; 2. Division of Human Rights Monitoring Files, 1976-1980; 3. Merit System Affirmative Action Office and Monitoring Bureau Monitoring Files, 1980-1982.

Alphabetic by agency within each subseries.

Administrative History

Executive Order 40 (1976) required all State agencies to file with the Division of Human Rights (D.H.R.) an affirmative action plan for "the prompt achievement of full employment opportunity for minorities, women, and the disabled" (called collectively "protected classes").

D.H.R. reviewed and approved these plans and monitored their implementation. Executive Order 40.1 (1980) transferred the Division's affirmative action responsibilities and records to the Department of Civil Service. The Department at first assigned affirmative action program responsibilities to its Merit System Affirmative Action Office. In 1981 the Office was abolished and the Monitoring Bureau of the newly-created Division of Affirmative Career Programs assigned the task of approving and monitoring agency plans.

Scope and Content Note

This series is divided into three subseries described below.

State Agency Affirmative Action Plans, 1976-1980. This subseries consists of State Agency affirmative action plans originally submitted to the Division of Human Rights. Separate plans for Office of Mental Retardation and Office of Mental Health facilities and State University of the New York Colleges and universities are filed under these agencies and then arranged alphabetically by the institution's name.

Each affirmative action plan outlines how the agency will increase employment opportunity for minorities, women and the disabled. Every plan includes: an agency affirmative action statement and plan for its dissemination; a statement of goals and timetables for increased minority women, and disabled employment; a description of specific recruitment, hiring, and firing practices to be used to achieve these goals and timetables; a description of the administrative structure for the agency's affirmative action program; and a plan for evaluating the program. Some plans contain detailed statistical information on the employment of protected classes in the agency.

Division of Human Rights Monitoring Files, 1976-1980. These files contain agency quarterly and annual reports, correspondence and memoranda concerning the development, implementation, and progress of agency affirmative action plans. Files contain information on protected classes in agencies, problems in agency affirmative action programs, D.H.R. assessment of an agency program, changes and updates in agencies' plans, and the effectiveness of plans.

Merit System Affirmative Action Office and Monitoring Bureau Monitoring Files, 1980-1982. This subseries continues the D.H.R. Monitoring files and contains essentially the same types of records and information. Also included in this subseries, however, are some special files containing the 1980 D.H.R. Progress Report to the Governor's Executive Committee on Affirmative Action, 1980 and 1981 agency annual report highlights, Monitoring Bureau goals and procedures materials (i.e. memoranda and internal manuals), and miscellaneous blind carbon copies of agency correspondence.