Research


Willard Psychiatric Center Daily Reports and Census Records

Held by the New York State Archives


Overview of the Records

Repository:

New York State Archives

New York State Education Department

Cultural Education Center

Albany, NY 12230

Summary:
This series consists of daily census records created by the Willard Psychiatric Center (known earlier as the Willard State Hospital and even earlier as the Willard Asylum for the Insane) to keep an accurate daily account of numbers of patients admitted, discharged, and the total population. Other recorded information may include thermometer readings, wind direction, general weather conditions, and daily remarks. Information and format of the records vary over time.
Creator:
Title:
Quantity:
5.75 cubic feet (including 10 volumes)
Inclusive Dates:
1869-1995
Series Number:
B1458

Arrangement

Arranged by type of record.

B1458-14: Rough chronological.

Scope and Content Note

This series consists of daily census records created by the Willard State Hospital (earlier the Willard Asylum for the Insane) to keep an accurate daily account of numbers of patients admitted, discharged, and the total population. Information and format of the records vary over time. Numerical information for each month is recorded on a separate page and further categorized by ward, unit or building and by patient gender. Also recorded for each month are daily average patient population (male and female), and number of patients remaining at the end of the month in each unit or building.

Other information regularly recorded includes thermometer readings; wind direction; general weather conditions; and daily remarks. The daily remarks typically concern visitors; services or entertainment programs held; departures, destinations, and return of staff; deaths of staff or patients; weather; meetings; unusual boat traffic and conditions on Seneca Lake; and other events and activities.

In the earlier reports a quarterly daily average and a quarterly summary is given (by gender, and total) for number discharged, number admitted, number remaining whole number treated, and net increase or net decrease. Discharges are further categorized as recovered; improved; unimproved; died; and total.

Also written or tipped into the fly leaves of earlier volumes is a wide variety of material including newspaper clippings; correspondence; maps; autographs; directions for operating and maintaining equipment; resolutions; playbills for entertainment at Willard; notes on expenditures, costs and appropriations; formulas for cleaning solutions; and other brief notes.

One volume of general summaries of day reports (December 1873-November 1877) is included in the series. Summaries consist of a detailed report for each day of the month recorded on a separate page. They are categorized by department (Main, Branch, and Detached Building) and by gender. The summaries contain the following statistical information: number of patients; number sick; number taking medicine; numbers wet and dirty (by day and night); numbers admitted, discharged, and dead; number under restraint; type of restraint; and number employed. Places of employment of patients are also listed (farm, garden, laundry, kitchen, etc.) and numbers categorized by gender. Special incidents during the day are also noted (such as altercations, profanity, unusual conditions, names of patients restrained, reasons for restraining patients, and types of restraints used).

One volume (1873-1891) detailing daily statistics and activities only for the Detached Buildings is included in this series. Each page of the volume shows one monthly record with daily statistics given for numbers of patients admitted, discharged (or escaped, transferred, or died), and remaining. Names of patients and date of event are listed in a separate column with remarks (escaped while at work, transferred to asylum, etc.).

B1458-02: This accretion consists of copies of monthly census reports submitted to the Dept. of Mental Hygiene, Bureau of Statistics for the years 1955-1967. Also included for each month are daily average numbers of patients in restraints and seclusion. Numbers of children less than sixteen years of age at the institution are also included in separate reports. Other separate reports indicate the numbers of patients in open and closed wards and numbers of patients with grounds privileges (1957-1967).

B1458-14: This accretion contains daily census reports for 1979-1995 created by Willard Psychiatric Center. The reports contain the name, location, and case file numbers of patients.

Use of Records

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.

Related Information

Other finding aids

Container lists are available at the repository.

Acquistion Information

B1458-96: These records were transferred to the State Archives from Willard Psychiatric Center at the time of its closure in April, 1995.

B1458-14: This accretion was transferred under records disposition number 19266.

Access Terms

Corporate Name(s):
Geographic Name(s):
Subject(s):
Genre(s):
Function(s):

Detailed Description

Dates Contents Box

Accretion: B1458-14
1979-1987, 1994-1995 Census Reports 1

  

Dates Contents Box Folder
1988 January 27-1990 March 13 Willard Psychiatric Center Miscellaneous Papers 1 1
1992 March 3 Census Roster 1992, Willard Psychiatric Center - Ward 001, Geriatrics (SunnyCroft) 1 2
1992 April 24-1994 February 2 Census Roster 1992/1994, Willard Psychiatric Center - Ward 002, Geriatrics (SunnyCroft) 1 3
1994 January 27-March 1 Census Roster 1994, Willard Psychiatric Center - Ward 005, Geriatrics (SunnyCroft) 1 4
1991 July 25-1994 March 1 Census Roster 1991/1994, Willard Psychiatric Center - Ward 006, Geriatrics (SunnyCroft) 1 5
1979 November 26-December 26 Census Roster 1979, Willard Psychiatric Center - Ward 032, Elliot Hall 1 6
1980 January 4-December 23 Census Roster 1980, Willard Psychiatric Center - Ward 032, Elliot Hall 1 7
1981 January 7-June 17 Census Roster 1981, Willard Psychiatric Center - Ward 032, Elliot Hall (Part 1 of 2) 1 8
1981 June 22-December 16 Census Roster 1981, Willard Psychiatric Center - Ward 032, Elliot Hall (Part 2 of 2) 1 9
1982 January 5-July 30 Census Roster 1982, Willard Psychiatric Center - Ward 032, Elliot Hall (Part 1 of 2) 1 10
1988-1994 Census Reports 2

  

Dates Contents Box Folder
1982 August 6-December 29 Census Roster 1982, Willard Psychiatric Center - Ward 032, Elliot Hall (Part 2 of 2) 2 1
1983 January 7-December 28 Census Roster 1983, Willard Psychiatric Center - Ward 032, Elliot Hall 2 2
1984 January 4-December 24 Census Roster 1984, Willard Psychiatric Center - Ward 032, Elliot Hall 2 3
1985 January 3-December27 Census Roster 1985, Willard Psychiatric Center - Ward 032, Elliot Hall 2 4
1986 January 7-December 31 Census Roster 1986, Willard Psychiatric Center - Ward 032, Elliot Hall 2 5
Census reports 3

  

Dates Contents Box Folder
1987 January 2-March 13 Census Roster 1987, Willard Psychiatric Center - Ward 032, Elliot Hall 3 1
1991 May 10 Census Roster 1991, Willard Psychiatric Center - Ward 032, Elliot Hall 3 2
1991 February 5-May 24 Census Roster 1991, Willard Psychiatric Center - Ward 035, Elliot Hall (Part 1 of 2) 3 3
1991 June 5-December 31 Census Roster 1991, Willard Psychiatric Center - Ward 035, Elliot Hall (Part 2 of 2) 3 4
1992 January 2-3 Census Roster 1992, Willard Psychiatric Center - Ward 035, Elliot Hall 3 5
1990 August 24-December 19 Census Roster 1990, Willard Psychiatric Center - Ward 042, Birches 3 6
1987 September 11 Census Roster 1987, Willard Psychiatric Center - Ward 043, Geriatrics (Birches) 3 7
1988 January 4-April 28 Census Roster 1988, Willard Psychiatric Center - Ward 043, Geriatrics (Birches) Part 1 of 2 3 8
Census reports 4

  

Dates Contents Box Folder
1988 May 5-December 28 Census Roster 1988, Willard Psychiatric Center - Ward 043, Geriatrics (Birches) Part 2 of 2 4 1
1989 January 3-June 2 Census Roster 1989, Willard Psychiatric Center - Ward 043, Geriatrics (Birches) Part 1 of 2 4 2
1989 June 29-December 20 Census Roster 1989, Willard Psychiatric Center - Ward 043, Geriatrics (Birches) Part 2 of 2 4 3
1990 July 9-August 17 Census Roster 1990, Willard Psychiatric Center - Ward 043, Birches 4 4
1989 September 25-October 5 Census Roster 1989, Willard Psychiatric Center - Ward 044, Geriatrics (Birches) 4 5
1990 July 30-December 26 Census Roster 1990, Willard Psychiatric Center - Ward 045, Geriatrics (Birches) 4 6
1991 January 2-February 4 Census Roster 1991, Willard Psychiatric Center - Ward 045, Geriatrics (Birches) 4 7
Census reports 5

  

Dates Contents Box Folder
1988 April 27-July 27 Census Roster 1988, Willard Psychiatric Center - Ward 046, Geriatrics (Birches) Part 1 of 2 5 1
1988 August 3-December 29 Census Roster 1988, Willard Psychiatric Center - Ward 046, Geriatrics (Birches) Part 2 of 2 5 2
1989 January 3-May 16 Census Roster 1989, Willard Psychiatric Center - Ward 046, Geriatrics (Birches) Part 1 of 2 5 3
1989 May 17-December 28 Census Roster 1989, Willard Psychiatric Center - Ward 046, Geriatrics (Birches) Part 2 of 2 5 4
1990 January 8-August 24 Census Roster 1990, Willard Psychiatric Center - Ward 046, Geriatrics (Birches) 5 5
1989 May 11-December 4 Census Roster 1989, Willard Psychiatric Center - Ward 061, Elliot Hall 5 6
Census reports 6

  

Dates Contents Box Folder
1988 Fabruary 11-May 2 Census Roster 1988, Willard Psychiatric Center - Ward 063, Elliot Hall (Part 1 of 3) 6 1
1988 May 6-October 24 Census Roster 1988, Willard Psychiatric Center - Ward 063, Elliot Hall (Part 2 of 3) 6 2
1988 October 26-December 28 Census Roster 1988, Willard Psychiatric Center - Ward 063, Elliot Hall (Part 3 of 3) 6 3
1989 January 3-April 25 Census Roster 1989, Willard Psychiatric Center - Ward 063, Elliot Hall (Part 1 of 3) 6 4
1989 May 1-August 24 Census Roster 1989, Willard Psychiatric Center - Ward 063, Elliot Hall (Part 2 of 3) 6 5
Census reports 7

  

Dates Contents Box Folder
1989 August 28-December 29 Census Roster 1989, Willard Psychiatric Center - Ward 063, Elliot Hall (Part 3 of 3) 7 1
1990 January 2-8 Census Roster 1990, Willard Psychiatric Center - Ward 063, Elliot Hall 7 2
1990 January 11-March 26 Census Roster 1990, Willard Psychiatric Center - Ward 063, Hatch (Part 1 of 2) 7 3
1990 March 27-May 22 Census Roster 1990, Willard Psychiatric Center - Ward 063, Hatch (Part 2 of 2) 7 4
1994 December 9-1995 February 8 Census Roster 1994/1995, Willard Psychiatric Center - Ward 063, Hatch-Chronic Intensive (Adult) 7 5
1988 November 21-October 19 Census Roster 1988/1989, Willard Psychiatric Center - Ward 065, Elliot Hall 7 6
1992 February 24-May 4 Census Roster Unit Summary 1992, Willard Psychiatric Center - Geriatrics (SunnyCroft) Part 1 of 2 7 7
1992 February 25-July 6 Census Roster Unit Summary 1992, Willard Psychiatric Center - Geriatrics (SunnyCroft) Part 2 of 2 7 8
Census reports 8

  

Dates Contents Box Folder
1993 September 3-December 30 Census Roster Unit Summary 1993, Willard Psychiatric Center - Geriatrics (SunnyCroft) Part 1 of 2 8 1
1993 September 14-1994 February 16 Census Roster United Summary 1993/1994, Willard Psychiatric Center - Geriatrics (SunnyCroft) Part 2 of 2 8 2
1994 January 5-March 4 Census Roster United Summary 1994, Willard Psychiatric Center - Geriatrics (SunnyCroft) 8 3
1994 June 10-November 18 Census Roster 1994, Willard Psychiatric Center - Ward 066, Hatch-Infirmary 8 4
1995 January 3 Census Roster 1995, Willard Psychiatric Center - Ward 068, Hatch-Infirmary 8 5
1990 May 24-October 26 Census Roster 1990, Willard Psychiatric Center - Ward 068, Hatch (GAPP) Physical Med./Rehab (Part 1 of 2) 8 6
1990 November 5-December 31 Census Roster 1990, Willard Psychiatric Center - Ward 068, Hatch (GAPP) Physical Med./Rehab (Part 2 of 2) 8 7