New York State Archives Local Government Records Services Records Retention and Disposition Backup Files
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Overview of the Records
Repository:
New York State Archives
New York State Education Department
Cultural Education Center
Albany, NY 12230
Summary:
The series consists of administrative backup files created to document the rationale for items and retention periods assigned
to them, and to document official approvals pursuant to law (former section 8 NYCRR 185.3). Records include draft clearance
and disposition lists and schedules, copies of lists and schedules returned by Education Department counsel and other reviewing
agencies, and an official set of all local government records disposition lists.
Creator:
Title:
Records retention and disposition backup files
Quantity:
Inclusive Dates:
1950-2004
Series Number:
19063
Arrangement
Arranged by clearance list number, name of retention schedule, or chronological.
Scope and Content Note
The series consists of administrative backup files created to document the rationale for items and retention periods assigned
to them, and to document official approvals pursuant to law (former section 8 NYCRR 185.3).
Records include draft clearance and disposition lists and schedules, copies of lists and schedules returned by Education Department
counsel and other reviewing agencies, and an official set of all local government records disposition lists.
19063-01: This accretion consists of additional draft clearance and disposition lists and schedules, copies of lists and schedules
returned by the Dept. of Health and reviewing agencies, copies of discarded and superseded schedules, previous disposition
publications, and notes on field visits
Other Finding Aids
Available at Repository
Rough container list.
19063-01: Container list.
19063-09: Folder list.
Access Restrictions
There are no restrictions regarding access to or use of the material.
Access Terms
Corporate Name(s):
Geographic Name(s):
Subject(s):
Genre(s):
Function(s):
Detailed Description
| Dates |
Contents |
Box |
|
Item |
Folder |
Accretion: 19063-95 |
| 1979-11 |
18-SS-1: Retention schedule for Local Social Services Departments and Offices
|
1 |
|
1 |
1 |
| 1980-10 |
20-LIB-1: Retention schedule for Publicly Sponsored Libraries and Library Systems
|
1 |
|
2 |
1 |
| 1978-02 |
17-CF-1: Retention schedule for County Fiscal Offices
|
1 |
|
3 |
1 |
| 1978-06 |
4-P-1B: Retention schedule for Police and Sheriff's Departments
|
1 |
|
4 |
1 |
| 1976-08 |
16-OTB-1: Retention schedule for Off-Track Betting Corporations
|
1 |
|
5 |
1 |
| 1976-06 |
15-CPD-1: Retention schedule for County Probation Departments
|
1 |
|
6 |
1 |
| 1980-05 |
19-TC-1: Retention schedule for Town Clerks
|
1 |
|
7 |
1 |
| 1982-09 |
24-CSP-2: Retention schedule for Local Civil Service and Personnel Officers
|
1 |
|
1 |
2 |
| 1981-02 |
22-CME-1: Retention schedule for County Coroners and Medical Examiners
|
1 |
|
2 |
2 |
| 1981-01 |
21-CLB-1: Retention schedule for Clerks of County Legislative Bodies
|
1 |
|
3 |
2 |
| 1982-01 |
23-H-2: Retention schedule for Local Health Officials
|
1 |
|
4 |
2 |
| 1975-06 |
14-CMH-1: Retention schedule for County Mental Health Officials
|
1 |
|
1 |
3 |
| 1975-06 |
13-CC-1: Retention schedule for County Clerks
|
1 |
|
2 |
3 |
| 1974-11 |
12-CP-1: Retention schedule for Consumer Protection Agencies and Sealers of Weights and Measures
|
1 |
|
3 |
3 |
| 1974-10 |
11-City-1: Retention schedule for Cities
|
1 |
|
1 |
4 |
| 1974-05 |
10-DS-1: Retention schedule for District Superintendents (Common School District records) (2 copies)
|
1 |
|
2 |
4 |
| 1974-02 |
1-S-1B: Retention schedule for School Districts
|
1 |
|
3 |
4 |
| 1974-02 |
9-SWC-1: Retention schedule for Soil and Water Conservation Districts
|
1 |
|
4 |
4 |
| 1973-12 |
5-BOCES-1A: Retention schedule for BOCES and County Vocational Education and Extension Boards
|
1 |
|
5 |
4 |
| 1973-02 |
5-BOCES-1: Retention schedule for BOCES and County Vocational Education and Extension Boards
|
1 |
|
1 |
5 |
| 1973-04 |
6-CS-1: Retention schedule for Local Civil Service Offices and Personnel Departments
|
1 |
|
2 |
5 |
| 1973-05 |
7-PHL-1: Retention schedule for Public Health Laboratories
|
1 |
|
3 |
5 |
| 1973-07 |
8-MH-1: Retention schedule for Municipal Hospitals
|
1 |
|
4 |
5 |
| 1973-06 |
4-P-1A: Retention schedule for Police and Sheriff's Departments
|
1 |
|
5 |
5 |
| 1973-11 |
1-S-1A: Retention schedule for School Districts
|
1 |
|
6 |
5 |
| 1972-07 |
1-S-1: Retention schedule for School Districts
|
1 |
|
1 |
6 |
| 1972-10 |
4-P-1: Retention schedule for Police and Sheriff's Departments
|
1 |
|
2 |
6 |
| 1972-08 |
3-H-1: Retention schedule for Local Health Officials
|
1 |
|
3 |
6 |
| 1972-08 |
2-CCol-1: Retention schedule for Community Colleges
|
1 |
|
4 |
6 |
| 1951-1973 |
Disposition Request Lists |
1 |
|
7 |
| 1951-1960 |
State Department Clearances, including State Education Department (multiple individual folders) |
1 |
|
|
| 1951-1953 |
Clearance Lists 1-37 |
2 |
|
|
| 1953-1955 |
Clearance Lists 38-69 |
3 |
|
|
| 1955-1959 |
Clearance Lists 70-107 |
4 |
|
|
| 1959-1965 |
Clearance Lists 108-164 |
5 |
|
|
| 1965-1981 |
Clearance Lists 163-253 |
6 |
|
|
|
Supporting materials for Clearance Lists 1-50 |
7 |
|
|
|
Supporting materials for Clearance Lists 51-110, 132 |
8 |
|
|
|
Supporting materials for Clearance Lists 111-190 |
9 |
|
|
|
Supporting materials for Clearance Lists 191-235 |
10 |
|
|
|
Supporting materials for Clearance Lists 236-258 |
11 |
|
|
| 1951-1962 |
Disposition Request Register No. 1: Items 1-3266 |
12 |
1 |
|
| 1962-1972 |
Disposition Request Register No. 2: Items 3267-7251 |
12 |
2 |
|
| 1972-1979 |
Disposition Request Register No. 3: Items 7252-10256 |
12 |
3 |
|
| 1979-1989 |
Disposition Request Register No. 4: Items 10257-14834 |
12 |
4 |
|
| 1951-1958 |
Clearance List Register No. 1: Lists 1-100 |
12 |
5 |
|
| 1958-1972 |
Clearance List Register No. 2: Lists 101-200 |
12 |
6 |
|
| 1972-1983 |
Clearance List Register No. 3: Lists 201-261 |
12 |
7 |
|
