Research


New York State Archives Local Government Records Services Records Retention and Disposition Backup Files

Held by the New York State Archives


Overview of the Records

Repository:

New York State Archives

New York State Education Department

Cultural Education Center

Albany, NY 12230

Summary:
The series consists of administrative backup files created to document the rationale for items and retention periods assigned to them, and to document official approvals pursuant to law (former section 8 NYCRR 185.3). Records include draft clearance and disposition lists and schedules, copies of lists and schedules returned by Education Department counsel and other reviewing agencies, and an official set of all local government records disposition lists.
Creator:
Title:
Quantity:
14 cubic feet
Inclusive Dates:
1950-2004
Series Number:
19063

Arrangement

Arranged by clearance list number, name of retention schedule, or chronological.

Scope and Content Note

The series consists of administrative backup files created to document the rationale for items and retention periods assigned to them, and to document official approvals pursuant to law (former section 8 NYCRR 185.3).

Records include draft clearance and disposition lists and schedules, copies of lists and schedules returned by Education Department counsel and other reviewing agencies, and an official set of all local government records disposition lists.

19063-01: This accretion consists of additional draft clearance and disposition lists and schedules, copies of lists and schedules returned by the Dept. of Health and reviewing agencies, copies of discarded and superseded schedules, previous disposition publications, and notes on field visits

Use of Records

Access Restrictions

There are no restrictions regarding access to or use of the material.

Related Information

Other finding aids

Rough container list.

19063-01: Container list.

19063-09: Folder list.

Access Terms

Corporate Name(s):
Geographic Name(s):
Subject(s):
Genre(s):
Function(s):

Detailed Description

Dates Contents Box Folder

Accretion: 19063-95
1 1

  

Dates Contents Folder
1979-11 18-SS-1: Retention schedule for Local Social Services Departments and Offices 1
1980-10 20-LIB-1: Retention schedule for Publicly Sponsored Libraries and Library Systems 1
1978-02 17-CF-1: Retention schedule for County Fiscal Offices 1
1978-06 4-P-1B: Retention schedule for Police and Sheriff's Departments 1
1976-08 16-OTB-1: Retention schedule for Off-Track Betting Corporations 1
1976-06 15-CPD-1: Retention schedule for County Probation Departments 1
1980-05 19-TC-1: Retention schedule for Town Clerks 1
Dates Contents Box Folder
1 2

  

Dates Contents Folder
1982-09 24-CSP-2: Retention schedule for Local Civil Service and Personnel Officers 2
1981-02 22-CME-1: Retention schedule for County Coroners and Medical Examiners 2
1981-01 21-CLB-1: Retention schedule for Clerks of County Legislative Bodies 2
1982-01 23-H-2: Retention schedule for Local Health Officials 2
Dates Contents Box Folder
1 3

  

Dates Contents Folder
1975-06 14-CMH-1: Retention schedule for County Mental Health Officials 3
1975-06 13-CC-1: Retention schedule for County Clerks 3
1974-11 12-CP-1: Retention schedule for Consumer Protection Agencies and Sealers of Weights and Measures 3
Dates Contents Box Folder
1 4

  

Dates Contents Folder
1974-10 11-City-1: Retention schedule for Cities 4
1974-05 10-DS-1: Retention schedule for District Superintendents (Common School District records) (2 copies) 4
1974-02 1-S-1B: Retention schedule for School Districts 4
1974-02 9-SWC-1: Retention schedule for Soil and Water Conservation Districts 4
1973-12 5-BOCES-1A: Retention schedule for BOCES and County Vocational Education and Extension Boards 4
Dates Contents Box Folder
1 5

  

Dates Contents Folder
1973-02 5-BOCES-1: Retention schedule for BOCES and County Vocational Education and Extension Boards 5
1973-04 6-CS-1: Retention schedule for Local Civil Service Offices and Personnel Departments 5
1973-05 7-PHL-1: Retention schedule for Public Health Laboratories 5
1973-07 8-MH-1: Retention schedule for Municipal Hospitals 5
1973-06 4-P-1A: Retention schedule for Police and Sheriff's Departments 5
1973-11 1-S-1A: Retention schedule for School Districts 5
Dates Contents Box Folder
1 6

  

Dates Contents Folder
1972-07 1-S-1: Retention schedule for School Districts 6
1972-10 4-P-1: Retention schedule for Police and Sheriff's Departments 6
1972-08 3-H-1: Retention schedule for Local Health Officials 6
1972-08 2-CCol-1: Retention schedule for Community Colleges 6
Dates Contents Box Folder
Disposition Request Lists (multiple individual folders) 1 7
State Department Clearances, including State Education Department (multiple individual folders) 1 8
1951-1953 Clearance Lists 1-37 2
1953-1955 Clearance Lists 38-69 3
1955-1959 Clearance Lists 70-107 4
1959-1965 Clearance Lists 108-164 5
1965-1981 Clearance Lists 163-253 6
Supporting materials for Clearance Lists 1-50 7
Supporting materials for Clearance Lists 51-110, 132 8
Supporting materials for Clearance Lists 111-190 9
Supporting materials for Clearance Lists 191-235 10
Supporting materials for Clearance Lists 236-258 11
1951-1962 Disposition Request Register No. 1: Items 1-3266 12 1
1962-1972 Disposition Request Register No. 2: Items 3267-7251 12 2
1972-1979 Disposition Request Register No. 3: Items 7252-10256 12 3
1979-1989 Disposition Request Register No. 4: Items 10257-14834 12 4
1951-1958 Clearance List Register No. 1: Lists 1-100 12 5
1958-1972 Clearance List Register No. 2: Lists 101-200 12 6
1972-1983 Clearance List Register No. 3: Lists 201-261 12 7