New York State Department of Mental Hygiene Departmental Reorganization Records
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Overview of the Records
Repository:
New York State Archives
New York State Education Department
Cultural Education Center
Albany, NY 12230
Summary:
This series consists of files compiled by John C. McEvoy, Executive Director of the Steering Committee for Departmental Reorganization.
The files detail the development and implementation of plans for the reorganization of the Department of Mental Hygiene. Subjects
range from agency-level policy development to day-to-day facility operations and staffing. Records include inter-departmental
memorandums; meeting agendas and minutes; background and research materials; policy papers; organizational charts; worksheets;
and sample office forms. A significant volume of documents detail the functions of various offices and divisions within the
former department and the staffing levels at which these units operated.
Creator:
Title:
Mental Hygiene Departmental reorganization records
Quantity:
1978
Series Number:
A1110
Administrative History
Chapter 978 of the Laws of 1977 divided the Department of Mental Hygiene into three autonomous agencies: the Office of Mental
Health, the Office of Mental Retardation and Developmental Disabilities, and the Office of Alcoholism and Substance Abuse
(comprised of the independent Division of Alcoholism and Alcohol Abuse and Division of Substance Abuse Services). The act
reflected policymakers' determination that "the provision and regulation of services to the separate classes of the mentally
disabled can be most effectively and economically carried out by three independent offices." This shift in policy recognized
that the former department had disproportionately allocated resources in favor of mental health programs and had not effectively
transitioned patient care from institutional to community settings.
The reorganization was slated to become effective as of April 1, 1978. However, the statute directed the commissioner of mental
hygiene and the newly designated commissioners of the several independent offices to "take such actions as are necessary and
proper to prepare for an orderly transition of the functions, powers and duties" in accordance with the newly mandated structure.
During the reorganization planning and transition process, John C. McEvoy served as Executive Director of the Steering Committee
for Departmental Reorganization.
Scope and Content Note
This series consists of files compiled by John C. McEvoy in his role as Executive Director of the Steering Committee for Departmental
Reorganization. The files detail virtually every aspect of the development and implementation of plans for the reorganization
of the Department of Mental Hygiene. Subjects range from broad, agency-level policy development to the specifics of day-to-day
building management and accounting. The vast majority of records are in the form of inter-departmental memoranda, but meeting
agendas and minutes, background and research materials, policy papers, organizational charts, worksheets, and sample office
forms are also included.
The earliest records in the series pertain to the organization of task forces and committees to plan the reorganization. Numerous
records are devoted to analysis of existing department functions and services and to determining which of these could be administered
discretely and which needed to be administered cooperatively. A significant volume of documents used during this process detail
the functions of various offices and divisions within the former department and the staffing levels at which these units operated.
Additional documents describe anticipated staffing requirements and requests for new positions and civil service titles following
the reorganization. Extensive research into the budgetary implications of the reorganization and its impact on the delivery
of services to local governments and to multiply handicapped individuals is also included.
The series documents the work of various committees including the Steering Committee for Departmental Reorganization, Inter-Office
Coordinating Council, Subcommittee on Administrative Logistics for the Regional Offices, and Subcommittee on Administrative
Coordination. New upper level management appointments and the location of regional offices affiliated with each of the newly
independent agencies are also documented. Additional records detail agency staffing assignments and transfers of employees
in conjunction with the finalization of reorganization plans. Timelines, progress reports, texts of announcements by the department
commissioner, and memoranda to department staff reveal the ongoing progress of the reorganization. The impact of the reorganization
on day-to-day operations, including human resources management, fiscal operations, communications, office space allocation
and rental fees, equipment distribution, and building maintenance is also shown in detail.
Access Restrictions
There are no restrictions regarding access to or use of this material.
Access Terms
Geographic Name(s):
Subject(s):
Genre(s):
Function(s):
Detailed Description
| Dates |
Contents |
Box |
Folder |
Accretion: A1110-82 |
|
Inter-Office Coordinating Council Reorganization |
1 |
1 |
| 1977 January-December |
Reorganization Staff Work |
1 |
6 |
| 1977 January-1978 December |
Reorganization Staff Work |
1 |
7 |
| 1977 January-1978 December |
Reorganization Staff Work |
1 |
8 |
|
Legislation in Reference to Reorganization |
1 |
9 |
|
Background Material Prior To 1977 |
1 |
11 |
|
Background Material Prior To 1977 |
2 |
1 |
|
Background Material Prior To 1977 |
2 |
2 |
|
Department of Mental Hygiene |
2 |
3 |
|
Bureau of Claims Management (State Aid) |
2 |
6 |
|
Bureau of Claims Management |
2 |
7 |
|
Bureau of Cost Analysis |
3 |
1 |
|
Bureau of Fiscal Services |
3 |
2 |
|
Subcommittee on Administrative Coordination |
5 |
1 |
|
Fiscal and Accounting Issues Committee |
5 |
2 |
|
Shared Services at Collocated Facilities |
5 |
3 |
|
Substance Abuse, Office of |
5 |
4 |
|
Memos to All Employees |
5 |
5 |
|
McEvoy File Space and Administration Coordination |
5 |
6 |
|
Space and Administration Coordination |
5 |
7 |
|
Space and Administration Coordination |
5 |
8 |
|
Equipment Redistribution |
5 |
9 |
|
Program Managers Plan |
6 |
1 |
|
Program Managers Plan |
6 |
2 |
|
ADHOC Subcommittees Inter Moves |
6 |
3 |
|
Research Foundation General Correspondence |
6 |
6 |
|
Staff Unit Announcements of Discrete Operations |
6 |
8 |
|
Staff Work for Discrete Operations |
6 |
9 |
|
Staff Work for Discrete Operations |
7 |
1 |
|
Subcommittee on Administrative Logistics for the Regional Offices |
7 |
2 |
|
Subcommittee on Discrete Operations Minutes |
7 |
3 |
|
Minutes Committee of Principals |
7 |
4 |
|
Minutes Steering Committee |
7 |
5 |
|
Background Materials (Agendas, Memos, Attactchments) |
7 |
8 |
|
Background Materials (Agendas, Memos, Attactchments) |
7 |
10 |
| 1977 August-December |
Steering Committee Meetings |
8 |
7 |
| 1977 July-1978 March |
Principal Meetings |
8 |
8 |
| 1977 July-1978 March |
Principal Meetings Originals |
8 |
9 |
| 1977 July-1978 March |
Principal Meetings (carbons) |
8 |
10 |
| 1977 July-1978 March |
Principal Meetings (extra) |
9 |
1 |
| 1977 July-1978 March |
Principal Meetings (extras) |
9 |
2 |
| 1977 July-1978 March |
Principal Meetings (Background Material) |
9 |
3 |
| 1977 July-1978 March |
Principal Meetings Memos Agendas |
9 |
4 |
| 1977 July-1978 March |
Principal Meetings Originals |
9 |
5 |
| 1977 July-1978 March |
Principal Meetings Agendas and Attachments |
9 |
6 |
| 1977 July-1978 March |
Principal Meetings Agendas and Attachments |
9 |
7 |
| 1978 October 4 |
Space Administration Coordination Meeting |
9 |
8 |
| 1977 January-December |
Principal Meetings Agendas, Memos, etc. |
9 |
9 |
|
Multiply Handicapped Committee |
10 |
1 |
|
Standing Committee on Research |
10 |
2 |
|
Standing Committee on Planning Coordination |
10 |
3 |
|
Standing Committee on State Aid |
10 |
4 |
|
Subcommittee on Administrative Logistics for the Regional Offices |
10 |
5 |
|
Reorganization of Mental Health |
10 |
6 |
|
Employee Notification - PR |
10 |
8 |
|
Employee Notification - PR |
10 |
9 |
|
Distribution of Items |
10 |
10 |
|
Distribution of Items |
10 |
11 |
|
Bureau of Patient Resources Item Assignments |
11 |
4 |
|
Distribution of Items, Staff Splits |
11 |
6 |
| 1978 October |
Position Distribution Worksheets |
11 |
7 |
| 1977 November |
Item and Staff Assignments |
11 |
8 |
| 1978 September |
Item Assignments and Cost Distribution |
12 |
1 |
| 1978 September |
Item Assignments and Cost Distribution |
12 |
2 |
|
Personal Service Funding Split Data |
12 |
3 |
| 1977 October |
Funding Distribution Worksheets |
12 |
4 |
|
Rosters Noted With Employee Preference |
12 |
5 |
|
Rosters Notice With Employee Preference |
12 |
6 |
|
Patient Resources, Roster Marked for Employee Preference |
12 |
7 |
|
Employee Preference Forms - Replies |
13 |
1 |
|
Employee Preference Forms |
13 |
2 |
|
Employee Preference - Patient Resources - Replies |
13 |
3 |
|
Employee Preference - Patient Resources - Replies |
13 |
4 |
|
Work Preference Replies |
13 |
5 |
|
Requests For Transfers or Switches |
13 |
6 |
|
Requests for Transfers or Switches |
13 |
7 |
