Auburn Prison Warden's Office Files

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Overview of the Records


New York State Archives

New York State Education Department

Cultural Education Center

Albany, NY 12230

This series consists of Auburn Prison Warden's central administrative files. Records include correspondence; orders; parole applications; character references for paroled prisoners; lists of parole applicants and discharged inmates; and population reports. Records relate to inmate transfers; segregation of prisoners; inmate housing; furloughed prisoners; family visitation; firearms in the arsenal; volunteer services; escorting of inmates outside the prison; inmate punishments; and personal effects at time of transfer.
8 cubic feet
Inclusive Dates:
Series Number:


Chronological within record type (except for alphabetical letter files).

Scope and Content Note

This series consists of Auburn Prison Warden's central administrative files. Types of records include alphabetical correspondence files arranged by name of correspondent; statements of transfer listing inmates and their funds transferred to Auburn, providing inmate's number and name, date sentenced, term, county, gross earnings, fines, expenditures, net earnings, deposits, and remarks; correspondence replying to invitations to witness executions; orders of transfer of inmates to or from Auburn; personal effects transfer sheets listing name, number, date, how transferred to Auburn, and items transferred; receipts of prisoners and/or prisoner records transferred; special orders from the warden regarding such matters as punishment or parole of particular inmates; correspondence and orders from the Prison Department; character references for paroled prisoners, written by persons who knew the inmate prior to incarceration and chiefly describing former occupation, work habits, and personal traits; applications for parole; lists of parole applicants and discharged inmates; monthly reports of inmates in segregation; principal keeper's monthly statement of time lost by employees; correspondence and other records regarding personnel; daily reports of population; monthly housing reports (distribution of population in cells); lists of inmates appearing before the parole board; and records of men granted furlough and returned from furlough.

Additional record types include records of firearms in the arsenal; "Itinerary Authorizations" to escort inmates to hospitals, funerals, or to transfer them to other institutions; "Results of Court" forms listing punishments given to inmates for infractions of prison rules; Family Visiting Program Work Sheets listing inmate's name and number, visitor, and visitor's address; and copies of records of the Office of Volunteer Services.

Use of Records

Access Restrictions

Summary information on adult inmates is disclosable under law. State Archives staff will review records containing probation, parole, medical, and juvenile criminal history data and disclose information pursuant to the Freedom of Information Law and Personal Privacy Protection Law. The identity of victims of sex crimes is not disclosable. Unless a specific law forbids disclosure indefinitely, all records must be disclosed after 75 years.

Access Terms

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Detailed Description

Contents Box

Accretion: B0077-77
Correspondence Concerning Prison Officials 1
Statements of Transfer 1893-1927 2
Statements of Transfer 1928-1930; Auburn-Clinton Transfers 1925-1930 3
Statements of Transfer 4
Special Orders; Correspondence from Prison Department; Character References; Parole Material 5
Correspondence and Other Records Regarding Personnel; Daily and Monthly Reports 6
Furlough Records; Firearm Records; "Itinerary Authorizations"; "Results of Court" Forms; Punishments 7
Volunteer Services 8