Research


New York State Education Dept. Indian (Native American) Student Tuition Aid Files

Held by the New York State Archives


Overview of the Records

Repository:

New York State Archives

New York State Education Department

Cultural Education Center

Albany, NY 12230

Summary:
The series consists of tuition records and associated files concerning financial aid to Native American post-secondary students. The bulk of the records are student listings that typically show student name, reservation, home address, school, date of birth (sometimes), percentage of aid used, and grant amounts (by semester). Also include are administrative financial records of the Native American Unit, including budgets, state fund encumbrances, and financial program requests. Records are restricted.
Creator:
Title:
Quantity:
3.3 cubic feet of textual materials
Inclusive Dates:
1962-1988
Series Number:
B1352
Sponsor:
The New York Community Trust - Wallace Special Projects Fund

Arrangement

By format type, then chronologically

Scope and Content Note

The series consists of tuition records in the form of ledgers kept by New York State Education Department (NYSED) and/or correspondence from educational institutions, and associated files concerning financial aid to Native American post-secondary students. The notes, ledgers, administrative reports and correspondence of this series are focused on the determination of eligibility, timely and appropriate payment, tracking of aid payments made and clarification of student status and information discrepancies in the Native American Education Post-Secondary Aid Program.

The bulk of the records are student aid listings, ledgers and notebooks. These three formats track the students' application and qualification for assistance, as well as verification of eligibility and dispersal of post-secondary financial aid for each academic year, 1962-1988. The administrative reports, which are derived from the other two formats, typically show student name, reservation, home address, school, date of birth (sometimes), percentage of aid used, and grant amount (by semester). The Student Aid Listings reports were alternatively titled, Student Aid (used for folders during the 1960s), Student Listings (used during the 1970s) and Post-Secondary Aid (used during the late 1970s and the 1980s), but contain essentially the same information. Typically, they are subdivided by full-time students, part-time students, new applicants and students for whom this is the last payment.

The records span from the 1962 - 1963 academic year through 1987 - 1988. Records for the following years/semesters are not present: 1963 - 1964, 1965 - 1966 (folder includes only students who withdrew or declined award), Spring 1976, Spring 1977, and Fall 1985.

Correspondence for a given academic year is located in the Student Aid Listings folders. This includes letters from high school principals and guidance counselors seeking information on behalf of graduating seniors; college admissions and bursar's office personnel seeking to submit information about students qualified for aid or to clarify status; and some students seeking or providing information.

When present for a given year, Annual Reports include the number of students receiving aid and in what year of study they are; total number of drop-outs; number by reservation; listing of institutions attended; and total amount of aid awarded. These are also located in the Student Aid Listings folders.

Student Aid Ledgers may include adding machine printouts attached to the inside front cover; entries in black and red ink or pencil; occasional student home addresses (for first time applicants?); and marginalia. In a few cases, some files and correspondence related to that academic year were placed inside the back cover of the ledger.

The terms Indian, Native American and Native American Indian are all used in this series. During the time period covered by this series and within some of the records themselves, discussions of proper descriptive and respectful terminology can be found.

Use of Records

Access Restrictions

Restricted under the Freedom of Information Law (personal privacy) and FERPA. The restrictions of non-directory student information under FERPA last for 100 years unless a student or parent has signed and filed a waiver allowing disclosure of the record.

Box 6 contains pre-redaction original documents containing restricted personal information (see Processing Statement below). Redacted photocopies have been substituted in place of the restricted originals (and annotated as such).

Alternate Formats Available

There is no microform or digital version of this series.

Related Information

Related Materials

Series A0728 contains materials on the Johnson-O'Malley Act (1971-1982)

Series A0729 consists of research files for a Regents paper on Native American education (1964-1975)

Series 16414 has materials related to Indian education tuition and transportation files (1982-1984)

Series 13143 consists of subject and correspondence files of the Native American Education Unit (1954-1983).

Other finding aids

A listing of original folder titles (or indications as to a lack there-of) is available at the repository.

Processing Information

This collection was physically processed and its description was enhanced as part of the States' Impact on Federal Education Policy Project (SIFEPP), 2005. The New York Community Trust - Wallace Special Projects Fund provided funding for this project.

Pre-redaction/unaltered originals and/or preservation photocopies of unaltered originals are maintained in Box 6 of this series, which is restricted.

Access Terms

Corporate Name(s):
Geographic Name(s):
Subject(s):
Genre(s):
Function(s):

Detailed Description

Dates Contents Box Folder
1962 Student Aid Listing for 1963-1963 1 1
1964-1965 Student Aid Listing for 1964-1965 1 2
1966 Student Aid Listing for 1965-1966 1 3
1966-1967 Student Aid Listing for 1966-1967 1 4
1967-1968 Student Aid Listing for 1967-1968 1 5
1968-1969 Student Aid Listing for 1968-1969 1 6
1969-1970 Student Aid Listing for 1969-1970 1 7
1970-1971 Student Aid Listing for 1970-1971 1 8
1971-1972 Student Aid Listing and Notebook for 1971-1972 1 9
1972-1973 Student Aid Listing for 1972-1973 1 10
1973-1974 Student Aid Listing and Notebook for 1973-1974 1 11
1974-1975 Student Aid Listing and Notebook for 1974-1975 1 12
1975-1976 Student Aid Listing for 1975-1976 1 13
1976-1977 Student Aid Listing for 1976-1977 1 14
1977-1978 Student Aid Listing for 1977-1978 1 15
1978-1979 Student Aid Listing for 1978-1979 2 1
1979-1980 Student Aid Listing for 1979-1980 2 2
1980-1981 Student Aid Listing for 1980-1981 2 3
1980-1981 Student Aid Notebook for 1980-1981 2 4
1981-1982 Student Aid Listing and Notebook for 1981-1982 2 5
1982-1983 Student Aid Listing for 1982-1983 2 6
1983-1984, 1987 Student Aid Listing for 1983-1984 2 7
1984-1985 Student Aid Listing for 1984-1985 2 8
1985-1987 Aid to Localities Request & Justification for 1985-1987 2 9
1985-1986 Student Aid Listing for 1985-1986 2 10
1986-1987 Student Aid Listing for 1986-1987 2 11
1987-1988 Student Aid Listing for 1987-1988 2 12
1987 Budget 1987-1988 Native American 2 13
1987-1988 1987-88 State Fund Encumbrances 2 14
1974-1975 Student Aid Ledger for 1974-1975 3 1
1975-1976 Student Aid Ledger for 1975-1976 3 2
1976-1977 Student Aid Ledger for 1976-1977 3 3
1977-1978 Student Aid Ledger for 1977-1978 3 4
1978-1979 Student Aid Ledger for 1978-1979 3 5
1979-1980 Student Aid Ledger for 1979-1980 4 1
1980-1981 Student Aid Ledger for 1980-1981 4 2
1981-1982 Student Aid Ledger for 1981-1982 4 3
1982-1983 Student Aid Ledger for 1982-1983 4 4
1983-1984 Student Aid Ledger for 1983-1984 4 5
1984-1985 Student Aid Ledger for 1984-1985 5 1
1985-1986 Student Aid Ledger for 1985-1986 5 2
1986-1987 Student Aid Ledger for 1986-1987 5 3
1987-1988 Student Aid Ledger for 1987-1988 5 4
1966-1967 Restricted Redacted Materials from Box 1, Folder 4 6 1
1977-1978 Restricted Redacted Materials from Box 1, Folder 15 6 2
1978-1979 Restricted Redacted Materials from Box 2, Folder 1 6 3
1980-1981 Restricted Redacted Materials from Box 2, Folder 3 6 4
1981-1982 Restricted Redacted Materials from Box 4, Folder 3 6 5
1982-1983 Restricted Redacted Materials from Box 4, Folder 4 6 6