Syracuse State School Indexes B1685

Syracuse State School Indexes

Some content may contain outdated and offensive terminology. See: New York State Archives Statement on Language in Descriptive Resources

Overview of the Records

Repository:

New York State Archives
New York State Education Department
Cultural Education Center
Albany, NY 12230

Summary:

This series consists of an assortment of books from the Syracuse State School and its predecessors indexing parts of various unspecified institutional records. The correlation of the indexes to the ledgers, journals, registers, or other volumes they index is unknown; only two of the volumes have titles that indicate the purpose of the index. These volumes index students, clothing allotments, and attendance.

Creator:

Syracuse State School

Title:

Indexes

Quantity:

0.4 cubic feet

5 volumes

Inclusive Dates:

1878-1938

Series Number:

B1685

Scope and Content Note

The series consists of an assortment of books indexing parts of various unspecified institutional records. The correlation of the indexes to the ledgers, journals, registers, or other volumes they index is unknown; only two of the volumes have titles that indicate the purpose of the index.

Volume 1 apparently indexes students of the New York State Asylum for Idiots during 1878-1880. Entries are alphabetical by surname. Information appears under column headings for name; "no. on Register," age; town; county; state; pay (usually blank); price (usually blank); applicant (name); reference (name); county officer; admission date; and discharge date.

Volume 2 apparently indexes clothing allotments to students of Syracuse State Institution for Feeble-Minded Children during 1912-1914. Entries are alphabetical by surname and then by date. Typically, two students are listed per page. For each student, a number (1 or 2) appears next to the clothing categories "School," "Eating," "Best," "Scrub," and "Work." The numbers probably refer to sets of clothing issued to students.

Volume 3 apparently indexes attendance of residents, and/or when they were discharged or paroled from the Syracuse State School during 1930-1938 (most dates are 1936-1938). Entries are alphabetical by surname. Entries list name, "Date Out," and "Date In." The abbreviations "d.p" and "esc." appear often, as do penciled checkmarks (meaning unclear). Dates of discharge, and occasionally transfer, appear in red ink throughout.

Volumes 4 and 5 may be companion indexes. Both are undated, of the same size and type, and have manuscript titles on the front covers. Each follows the same indexing scheme. For each letter of the alphabet, listings appear under categories "A," "E," "I," "O," "U," and "Y." Similar indexes appear in some volumes of Series B1672, Stock Ledgers, and a number of other issuing and receiving books may be related to these indexes.

Volume 4 is a "Maintenance Journal Index." Identity of the journals indexed is unknown, but they probably record supplies or products purchased/contracted for facility maintenance. Entries are alphabetical by account name, and list names of vendors (?) and book/page numbers to the unknown journals. Volume 5 is a "Supply Ledger" index. Entries are alphabetical by name of product/goods, and list the item (dry goods, clothing and shoes, groceries, and other supplies) and a page reference.

Other Finding Aids

Available at Repository

Volume list is available at the repository.

Access Restrictions

Volumes 1-3: Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.