New York State Education Department Information Center on Education Basic Educational Data Systems Personnel Master File 18356

New York State Education Department Information Center on Education Basic Educational Data Systems Personnel Master File

Some content may contain outdated and offensive terminology. See: New York State Archives Statement on Language in Descriptive Resources

Overview of the Records

Repository:

New York State Archives
New York State Education Department
Cultural Education Center
Albany, NY 12230

Summary:

The Basic Educational Data System (BEDS) Personnel Master File contains detailed data on the demographic and professional characteristics of public school professional staff and their teaching and non-teaching assignments. Information includes the professional's name, sex, marital status, age, educational level, and professional experience, as well as assignment code, assignment name, grade level of students, ability levels of students, and the professional's assignment certification status.

Creator:

New York (State). Education Department. Information Center on Education

Title:

Basic Educational Data Systems personnel master file

Quantity:

14 data storage - reel(s)

Inclusive Dates:

1968-1981

Series Number:

18356

Arrangement

Chronological by year, then alphabetical by county.

Scope and Content Note

The Basic Educational Data System (BEDS) Personnel Master File contains detailed data on the demographic and professional characteristics of public school professional staff and data on their teaching and non-teaching assignments. Each record consists of two sections: 1) a header section identifying the professional's name, sex, marital status, age, educational level, and professional experience; and a main section with assignment data such as the assignment code, assignment name, grade level of students, ability levels of students, and the professional's assignment certification status.

The Archives will also provide copying of the data files on magnetic tape or floppy disk and copying of any support documentation. A user's guide is available from the State Archives.

Tape characteristics: The Personnel Master File contains 14 rectangular flat files stored in Standard label EBCDIC. The files contain numeric and character data. The files are stored on 14 reels of tape at 6250 bpi. The data can be manipulated using a common statistical package. Tape copies are in standard label EBCDIC format. Floppy disk copies are in ASCII format.