New York State Office of General Services Bureau of Records Management Record Series Inventory (RM-14) Forms B1206

New York State Office of General Services Bureau of Records Management Record Series Inventory (RM-14) Forms

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Overview of the Records

Repository:

New York State Archives
New York State Education Department
Cultural Education Center
Albany, NY 12230

Summary:

The State Office of General Services (OGS) operated the state's record center storage facility until the establishment of the State Archives in 1978. These forms were completed in response to a statewide survey carried out by OGS in 1975 to determine the total volume of records in state agency custody. This series consists of records series inventories and accompanying records disposition requests, memorandums, background material, and correspondence submitted in response to the OGS survey.

Creator:

New York (State). Office of General Services. Bureau of Records Management

Title:

New York State Office of General Services Bureau of Records Management record series inventory (RM-14) forms

Quantity:

15 cubic feet

Inclusive Dates:

1973-1978

Bulk Dates:

bulk 1975

Series Number:

B1206

Arrangement

Arranged by six-digit RM-14 number or by agency.

Scope and Content Note

The series consists of copies of records series inventories (form RM-14) and a few accompanying records disposition requests (form RM-5) submitted by various state agencies to the Office of General Services (OGS), which was in charge of the state's active records center storage facility. The forms were completed in response to a statewide survey carried out by OGS in 1975 to determine the total volume of records in agency custody. The completed forms constituted an inventory of each agency's records; after inventory the agency submitted appropriate disposition request forms to establish a more efficient and orderly records storage system.

Agencies for which completed forms are present include, but are not limited to, the Department of State; the State University of New York's central administrative offices; Department of Agriculture and Markets; Division of the Budget; Department of Environmental Conservation; Office for the Aging; Department of Transportation (map holdings); and the State Police.

B1206-06: This accretion consists mainly of record series inventory forms (RM-14s) as well as memoranda, correspondence, and background material pertaining to records series documented by the forms.

Other Finding Aids

Available at Repository

Accretion B1206-78, Box 12 contains a card index to RM-14 numbers submitted by agencies. The index is alphabetical by agency name.

Custodial History

B1206-97: This accession resulted from a project by Archives staff in 1997 to accession or integrate estrayed or unidentified records.

B1206-06: These records were most likely transferred to the State Archives by the Office of General Services sometime in 1978 but somehow became estranged from the initial transfer until they were identified and accessioned as part of the 11th floor renovation project.