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New York State Education Department Bureau of Statistical Services Annual Financial and Statistical Reports of Universities, Colleges, and Junior Colleges

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Overview of the Records

Arrangement

1961-1965: Chronological by year, they by type of report, then alphabetical by school name.

1901-1960: Chronological by school year, then alphabetical by school name.

Scope and Content Note

These annual reports were submitted by higher education institutions chartered by the Board of Regents, including overseas schools. They give information on students, faculty, finances, and facilities. Each report gives information concerning: length of session; names of officers and deans, number of faculty by academic rank and field, and number of other staff; students (number of men and women by major subject area and year); degrees conferred (number of men and women by subject area); library (number of volumes and circulation statistics); property values (grounds, buildings, furniture, equipment, library, museum and investments); receipts and expenditures; and miscellaneous (length of degree programs, number of students in summer courses).

Beginning in 1935: financial and statistical reports are on separate forms. In addition to the information on earlier reports, statistical reports include: type of control of school (church, state, city/county, independent private); names of honorary degree recipients (through 1948 only); and number of teachers and students in summer and extension courses. Financial reports give information on: funds and liabilities; nonexpendible funds (e.g. endowment); funds invested in plant; income; and expenditures.

Beginning in 1950: the statistical reports contain additional information concerning: faculty salaries; library (number of volumes in each major subject area, hours, number of periodicals received, size of staff); and laboratories and shops (number operated by each department, student capacity and use). Statistical reports for 1957 are briefer and contain less detailed information than those for preceeding years.

Beginning in 1958: the reporting format was revised to require separate reports for each kind of information. The reports are: Summer Enrollment (on campus; by specified field; in extension and summer courses; undergraduate applications, acceptance, registrations; additional number of freshman entrants and junior transferees that could be accommodated); Earned Degrees Granted (number of degrees by subject); Associate Degrees Granted (number of men and women granted arts or applied science degrees); Faculty (number of faculty members by degrees held and by salary bracket); Financial Report (brief statement of income, expenditures, and selected data such as value of plant and endowment); and Annex to Financial Report (income from solicitation of contributions and expenses for fund raising--reported to allow exemption from charities registration requirements of Department of Social Welfare).

Beginning in 1964: there are separate annual surveys of college and university libraries. These surveys give information concerning: holdings (volumes, periodicals, and microfilms); interlibrary loan activity; size of staff; classification scheme used; financial expenditures; faculty status of staff; facilities; and staff salaries.

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